If you’re getting ready to close your Mississippi medical practice, it’s important to have a clear understanding of medical record retention laws and that you find a professional medical records custodian that you can trust to fulfill records requests after you retire or move on to a different job. Looking for a trusted medical records custodian in Mississippi can be a challenging task. You need to ensure top quality, accuracy, and trusted service.
Desert River Solutions is a leading medical records custodian that provides electronic medical records extraction and document scanning services for medical and dental practices, hospitals, and related businesses. Our medical record management process and medical record storage facilities are HIPAA compliant. We are medical record management experts who convert paper records to electronic forms and assist with electronic health record (EHR) extraction at large volumes turnaround.
Not sure how to handle Mississippi medical record retention legal requirements after closing your practice? Read on for more information about laws and hiring a custodian of medical records or contact us to learn more today.
Mississippi Medical Records Retention Laws
Mississippi Laws for Minors’ Medical Record Retention
Hospitals:
Hospital records shall be retained for the period of minority or other known disability of the patient plus seven (7) additional years, but not to exceed twenty-eight (28) years, or for the period of minority or other known disability of any survivors hereinafter mentioned plus seven (7) additional years, but not to exceed twenty-eight (28) years.
Mississippi Laws for Adults’ Medical Record Retention
Hospitals:
Hospital records shall be retained for a period after discharge of the patient of at least (a) seven (7) years in cases of patients discharged at death, (b) ten (10) years in cases of adult patients of sound mind at the time of discharge, (c) for the period of minority or other known disability of the patient plus seven (7) additional years, but not to exceed twenty-eight (28) years, in cases of patients under disability of minority or otherwise; or (d) for the period of minority or other known disability of any survivors hereinafter mentioned plus seven (7) additional years, but not to exceed twenty-eight (28) years.
Mississippi Medical Facility Closure Guidelines
If any hospital shall be closed, its hospital records may be delivered and turned over to any other hospital or hospitals in the vicinity willing to accept and retain. If there is no such other hospital, the closing hospital shall deliver its hospital records, in good order and properly indexed for convenient reference, to the licensing agency, which shall store, retain, retire and provide access to the information therein in the same manner as is provided for by hospitals.
For more information, visit the Mississippi Legislature website.
Other Laws in Mississippi Related to Medical Record Retention
X-ray films and any other graphic data must be retained for 4 years. Any hospital may retain, preserve and store hospital records for such longer periods as in its discretion it may find proper or as may be required by any court of competent jurisdiction.
Mississippi Medical Record Retention Statutes
If you would like to read the laws in Mississippi pertaining to medical record retention yourself, visit this link:
Preparing Medical Records for Custodianship in Mississippi
Our medical record custodianship experts provide customized quotes based on your specific needs and the number of patient records or charts you have.
We take patient privacy seriously. Our medical record storage and document scanning solutions are all HIPAA-compliant and we use servers specially encrypted for medical record storage. HIPAA was designed to ensure the confidential handling of health records. All medical records scanning must be done in a manner that is compliant with HIPAA and its privacy regulations.
Because your patient’s records are filled with personal health information (PHI), they must remain private and secure at all times. This is not just a moral obligation to your patients, it’s a legal obligation, and it’s important that you partner with a trusted medical records custodian who can ensure the security of your patients’ record throughout the entire custodianship process.
Medical Record Custodian Process:
- All physical patient files are securely shipped to our facility in Phoenix, Arizona.
- We scan your medical records and digitize if needed, and extract patient files from your EMR to house them ourselves.
- We create a custom records request landing page on our website for your patients.
- You give notice to your patients that we will be the custodian of your medical records, using a template we provide.
- You give notice to the Mississippi state medical board that Desert River Solutions is now your custodian of records.
- All health information requests go through us as your medical record custodian and you no longer have to do anything!
- Patients will be able to sign a request form, send it back securely, and receive any requested medical records in a prompt manner.
Learn More About Desert River Solutions Medical Records Custodian Services for Mississippi Medical Practices
When a healthcare facility or doctor’s office closes, hiring a custodian of medical records company to manage patient records makes it easier for doctors and staff to go on to their next adventure. In Mississippi, medical records must be retained for a minimum of 7 years. Desert River Solutions makes it easy for you to ensure your patients have access to their medical records for the legally required amount of time.
Contact us today to get a no-obligation quote on medical record custodian services for your Mississippi medical practice.
Legal Disclaimer: the information contained in this site is provided for informational purposes only, and should not be construed as legal advice on any subject matter.
