Document Scanning

Need a Document Scanning Company?

Desert River Solutions is a document scanning company and trusted secure data storage company. We truly understand the importance of easily accessible records and we are here to help you eliminate your paper trail and streamline your document storage. 

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Why Choose Desert River Solutions as Your Document Scanning Company?

At Desert River Solutions, we specialize in document scanning services, bridging the gap between paper and digital records in the healthcare industry. Our expertise as a leading document scanning company ensures that healthcare providers and hospitals can quickly and securely access their critical information, whether it’s paper-based or electronic. By offering innovative document scanning solutions, we help you save time and enhance productivity, especially crucial for those managing remote teams.

Our services are not just about converting paper documents into digital formats. They are designed to streamline your entire document management process. By choosing Desert River Solutions for your document scanning needs, you gain a partner committed to enhancing the efficiency and accessibility of your medical records.

Choose Desert River Solutions and experience the ease of managing your healthcare records with a trusted document scanning company. Our solutions are tailored to help you centralize your information, freeing up valuable workspace and simplifying the process of handling and using your documents. Let us help you transition smoothly into a digitized, efficient healthcare practice.

woman looking at patient medical history form on computer

Worry Free Release of Information

Handoff your medical records and legal retention obligation to a custodian of record who you can trust to respond to patient requests from a customer-first perspective.

Experts in HIPAA & Data Security

We take patient privacy seriously. Our medical record storage and document scanning solutions are all HIPAA-compliant and we use servers specially encrypted for medical record storage.

Easy On-Boarding Process

From notifying patients that we're your custodian of medical records to providing us with your patient files, we'll walk you through the medical records custodian process step-by-step.

Three Easy Steps for Working with a Document Scanning Company

  1. Preparation:

  2. Capture:

    We use high-quality, state-of-the-art software and hardware to scan documents. Then, we review each scanned page electronically during the scanning process to ensure accuracy and quality. Documents are scanned into the most appropriate image file type based on your needs (TIFF, PDF, JPEG, etc.).

  3. Retrieval:

    You can retrieve your documents via CD, DVD, thumb-encrypted hard drive, and the Web. We will help you decide which retrieval format will be most suited to your individual needs.

Benefits of a Document Scanning

1. Save Money

Eliminate your current off-site storage fees or reclaim office space needed for personnel. Retrieve records in minutes when your paper documents are converted into searchable text electronic documents.

2. Increase Productivity

3. Access Information Quickly

With a quick keyword search, you will be able to pull up any file that you have indexed. This will save you money and time with all your files at the tips of your fingers.

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Contact us today to find out how easy we can make fulfilling patient records requests, and get answers to all your document scanning questions.

Frequently Asked Questions

Yes, not only does document imaging save you money on the actual space you are taking up, but also the lost productivity it takes to find physical files, copy files and mail physical files. 

Once your file scanning process is complete, we can put the data on any media you would like. From cloud storage to a CD, we can work with finding the correct media type that benefits you. 

Electronic records storage times vary based upon the type of document and location. For medical practices, each state has its own guidelines for how long patient records must be retained. Other documents may also have retention laws, depending upon your industry.

Yes, your data storage is secure. Some might even argue that digital documents are even more secure then paper ones as there is no risk of physical damage, lost documents or theft in the case of a break in! We provide secure document imaging, follow all HIPAA guidelines and use servers that are encrypted.

It is important to weigh the manpower, time and hidden in-house costs that go into the prep, scanning and properly indexing each file. Technically, the answer is yes. But is it in your best interest to do so? Probably not.

No! While we frequently work with medical practices for medical record scanning and storage, we also work with a variety of other business types as well and scan documents for businesses in any industry.

Many of our document scanning clients are in other industries, such as higher education, law firms, accountants, tech companies, and more. If you have paper records you want to be digitized, we can help regardless of your business type or size.