If you’re getting ready to close your Nevada medical practice, it’s important to have a clear understanding of medical record retention laws and that you find a professional medical records custodian that you can trust to fulfill records requests after you retire or move on to a different job. Looking for a trusted medical records custodian in Nevada can be a challenging task. You need to ensure top quality, accuracy, and trusted service.
Desert River Solutions is a leading medical records custodian that provides electronic medical records extraction and document scanning services for medical and dental practices, hospitals, and related businesses. Our medical record management process and medical record storage facilities are HIPAA compliant. We are medical record management experts who convert paper records to electronic forms and assist with electronic health record (EHR) extraction at large volumes turnaround.
Not sure how to handle Nevada medical record retention legal requirements after closing your practice? Read on for more information about laws and hiring a custodian of medical records or contact us to learn more today.
Nevada Medical Records Retention Laws
Nevada Laws for Minors’ Medical Record Retention
Providers:
A provider shall not destroy the health care records of a person who is less than 23 years of age on the date of the proposed destruction of the records.
Hospitals:
The health care records of a person who has attained the age of 23 years may be destroyed in accordance with this section for those records which have been retained for at least 5 years.
Nevada Laws for Adults’ Medical Record Retention
Providers & Hospitals:
A provider shall retain the health care records of patients as part of the regularly maintained records of the custodian for 5 years after their receipt or production.
Nevada Medical Facility Closure Guidelines
- Except as otherwise provided in this section and in regulations adopted by the State Board of Health pursuant to NRS 652.135 with regard to the records of a medical laboratory and unless a longer period is provided by federal law, each provider of health care shall retain the health care records of his or her patients as part of his or her regularly maintained records for 5 years after their receipt or production. Health care records may be retained in written form, or by microfilm or any other recognized form of size reduction, including, without limitation, microfiche, computer disc, magnetic tape and optical disc, which does not adversely affect their use for the purposes of NRS 629.061. Health care records may be created, authenticated and stored in a computer system which meets the requirements of NRS 439.581 to 439.595, inclusive, and the regulations adopted pursuant thereto.
- A provider of health care shall post, in a conspicuous place in each location at which the provider of health care performs health care services, a sign which discloses to patients that their health care records may be destroyed after the period set forth in subsection 1.
- When a provider of health care performs health care services for a patient for the first time, the provider of health care shall deliver to the patient a written statement which discloses to the patient that the health care records of the patient may be destroyed after the period set forth in subsection 1.
- If a provider of health care fails to deliver the written statement to the patient pursuant to subsection 3, the provider of health care shall deliver to the patient the written statement described in subsection 3 when the provider of health care next performs health care services for the patient.
- In addition to delivering a written statement pursuant to subsection 3 or 4, a provider of health care may deliver such a written statement to a patient at any other time.
- A written statement delivered to a patient pursuant to this section may be included with other written information delivered to the patient by a provider of health care.
- A provider of health care shall not destroy the health care records of a person who is less than 23 years of age on the date of the proposed destruction of the records. The health care records of a person who has attained the age of 23 years may be destroyed in accordance with this section for those records which have been retained for at least 5 years or for any longer period provided by federal law.
- The provisions of this section do not apply to a pharmacist.
- The State Board of Health shall adopt:
(a) Regulations prescribing the form, size, contents and placement of the signs and written statements required pursuant to this section; and
(b) Any other regulations necessary to carry out the provisions of this section.
(Added to NRS by 1977, 1313; A 1993, 916; 1997, 1123; 2009, 2549; 2011, 1762)
For more information, visit the Nevada State Legislature Website.
Other Laws in Nevada Related to Medical Record Retention
Records may be retained in written form, or by microfilm or any other recognized form of size reduction, including, without limitation, microfiche, computer disc, magnetic tape and optical disc.
Nevada Medical Record Retention Statutes
If you would like to read the laws in Nevada pertaining to medical record retention yourself, visit these links:
Preparing Medical Records for Custodianship in Nevada
Our medical record custodianship experts provide customized quotes based on your specific needs and the number of patient records or charts you have.
We take patient privacy seriously. Our medical record storage and document scanning solutions are all HIPAA-compliant and we use servers specially encrypted for medical record storage. HIPAA was designed to ensure the confidential handling of health records. All medical records scanning must be done in a manner that is compliant with HIPAA and its privacy regulations.
Because your patient’s records are filled with personal health information (PHI), they must remain private and secure at all times. This is not just a moral obligation to your patients, it’s a legal obligation, and it’s important that you partner with a trusted medical records custodian who can ensure the security of your patients’ record throughout the entire custodianship process.
Medical Record Custodian Process:
- All physical patient files are securely shipped to our facility in Phoenix, Arizona.
- We scan your medical records and digitize if needed, and extract patient files from your EMR to house them ourselves.
- We create a custom records request landing page on our website for your patients.
- You give notice to your patients that we will be the custodian of your medical records, using a template we provide.
- You give notice to the Nevada state medical board that Desert River Solutions is now your custodian of records.
- All health information requests go through us as your medical record custodian and you no longer have to do anything!
- Patients will be able to sign a request form, send it back securely, and receive any requested medical records in a prompt manner.
Learn More About Desert River Solutions Medical Records Custodian Services for Nevada Medical Practices
When a healthcare facility or doctor’s office closes, hiring a custodian of medical records company to manage patient records makes it easier for doctors and staff to go on to their next adventure. In Nevada, medical records must be retained for a minimum of 6 years. Desert River Solutions makes it easy for you to ensure your patients have access to their medical records for the legally required amount of time.
Contact us today to get a no-obligation quote on medical record custodian services for your Nevada medical practice.
Legal Disclaimer: the information contained in this site is provided for informational purposes only, and should not be construed as legal advice on any subject matter.
